Student Handbook
Student Application
Student Health Form

 

Admissions & Enrollment Policy

For more information about the HIS, see the Parent/Student Handbook.

Students that are going to join the student body, must have a Student Application Form filled out. They must also have a Student Health Form filled out. These may be performed easiest by printing them out, filling them in, scanning them, and emailing them to HIS.

Admission Policy

Proof of Residence

Expatriate Students:  According to the laws of Indonesia, all expatriate students must show proof of proper residence by supplying the school with a copy of their passport, resident visa (the stamp in the passport), and a copy of the KITAS or equivalent.

Indonesian Students:  The Indonesian Government Ministerial Decree of 2 May, 2000 authorizes international schools in Indonesia to enroll Indonesian students who meet criteria established by the National Ministry of Education, up to 20% of the school population.  For a student to be eligible, the school administration must agree that the student has a reasonable expectation of academic and personal success within the HIS program.  A copy of a KTP, Kartu Keluarga, or other form of Indonesian identification is required.

Student Classification

For purposes of billing, all students seeking admission will be classified as belonging to one of four categories: Sponsoring, Non-Sponsoring Evangelical, NGO/Humanitarian, or Business/Government.   Definitions of these categories are found under “Fees” at the end of this handbook. 

Fee Payment

Tuition fees must be paid in full at the outset of each semester prior to admission, unless special arrangements have been made with the school Director to pay monthly.  Students who have not paid fees will be asked to remain at home until the fees are paid.

Special Services

Applications for students with unique needs will be evaluated on an individual basis and in light of available personnel at the school.  Because the ability to learn English is essential for academic and social success at HIS, the school reserves the right to restrict the admission of non-English speaking children in a given class or grade if it appears, on the basis of testing and experience, that success is unlikely.  The school will also refuse admission to students who, on the basis of testing and other relevant information, are found to have learning disabilities that are beyond the scope of the school staff to handle.

As a general principle, students requiring intensive ESL instruction will not be accepted after Grade 5.

Mandatory Bible Classes & Chapel Attendance

All students must take a Bible class each year and attend chapel services.

Age of Entrance

Kindergarten Entrance

A child should be at least five years of age by October 15 of the year in which he/she is enrolled in kindergarten.

A child enrolled in kindergarten may be given pre-enrollment testing. School staff will assess readiness, and the school reserves the right to make the final decision concerning the child’s admission to school.
An orientation is held each year for the parents of kindergartners.

First Grade Entrance

A child should be at least six years of age by October 15 of the year in which he or she is enrolled to be eligible for first grade.

A child without kindergarten experience or whose kindergarten experience was either via home schooling or at a non-English speaking regular school will be given pre-enrollment testing. A child younger than the required age who has completed kindergarten will also be given pre-enrollment testing.  School staff will assess readiness. The school reserves the right to make the final decision concerning the child’s grade placement at the school.

Enrollment Policy

Applications

Applications for admission and health forms are available at the school offices and on the school’s website.   If coming in personally, please introduce yourself to your student’s principal when asking for your forms.

Prioritization for New Applicants

The HIS Director holds the responsibility for accepting new students for enrollment at Hillcrest.  The following guidelines should help in making this process clear.  First priority is given to students in the Sponsoring mission category.  This is generally regardless of the English ability of the student.  The exception to this would be if there is NO ESL teacher and a specific grade level is overloaded with ESL students and the teacher has too many students to serve.  Second priority is given to students of missionary families who are in the Non-Sponsoring mission category.  After all missionary students have been accepted, the following priority is given:  English ability for success at the requested grade level, a sibling of a student already enrolled in HIS, and finally, students who do not have sufficient English may be accepted into the Kindergarten or first grade class depending on aptitude and ability for success.  If HIS has a full time ESL teacher, considerations will be made to accept students in grade 3 or below for intense English and inclusion in elective classes such as Art, Music, Computer, PE, and library time.  Unfortunately, students whose English ability does not prepare them well for success at the appropriate grade level cannot be accepted.

School Records

Copies of past report cards or transcripts are to be submitted when transferring from another school system. Records of standardized testing, as well as records of cumulative testing, should be included.   Home schooled students must come with some record of independent testing, preferably the Stanford and Otis Lennon tests.

Immunizations

All students must submit a photocopy of their health records with their application.  All students are required to have the following immunizations current unless expressly exempted by school administration or a school approved health care professional:

These immunizations are mandatory for all students attending the school’s outdoor education program.

Late Entrance

Families of students who know ahead of time that their student will be entering late should contact the school to see what can be done to ease the transition.  The school requires at least one week’s notice prior to the placement of the child in the classroom.  Please call or email the school administration as soon as you know your time of arrival.
In order to receive semester credit for any course entered after the second week, late arriving students must be able to meet one of three conditions:

Late entering high school students wishing to attempt makeup work will need to work with the academic counselor and teachers to determine if it is feasible. If so, the teacher, student, and counselor will set guidelines for completion of makeup work in each course.
If students enter HIS after Nov. 15 or April 15, the school will normally not issue a report card for the semester. 

Enrollment While Parents are Outside of Indonesia

Sponsoring organization students who plan to attend HIS while their parents are outside of Indonesia will need specific permission from school administration.  In addition, parents must complete a legal power of attorney giving guardianship of the student to a consenting adult living in Sentani.  The mission of the consenting adult will need to provide written agreement to meet contingency and other emergency needs of the student.  The student will need a student visa, and arrangements for all fees including: visa, tuition, and other expenses will need to be made with school administration.

Grade Placement/Transfers

New students will normally be enrolled in the grade to which their most recent report card has promoted them. The school reserves the right, however, to determine the most appropriate grade level placement.  Returning students will normally be placed with their previous class.

Satellite School Enrollment

The focus of the satellite schools is grades 1-6, with extension to grades 7-8 as staffing allows.   Because of the limitations of teaching staff in these satellite schools, any transfer from one campus to a satellite school campus must be approved by the school administration.   Grades 9-12 are not provided.  Special education and ESL assistance can be provided only as staffing permits.

Home School Support Services

Some home school support services are offered at the elementary school level. These services may include the following:

Parents of enrolled students wishing to home school their children during furlough are encouraged to either place their child in a home country school, purchase a regular home schooling program or, at the high school level, enroll in an accredited distance learning program such as Northstar or the University of Nebraska.  HIS classroom teachers will not monitor any type of home schooling effort, but should be consulted prior to purchasing other curriculums in order to ensure a smooth transition.  
Any requests to use HIS materials, facilities, or personnel should be submitted to the principal or director.  Do not approach teachers directly.  See also Extended Emergency Absences below.

Part Time Enrollment

HIS will accept students for part-time classroom involvement at the school on the following basis: